FPinfomart offers several outbound e-mail options to send your news results directly to your (or someone else’s) e-mail inbox.  There are similarities and differences between them, and each has potential use-cases, depending on your information needs.  Here we provide a comparison of the various types of FPinfomart e-mails to help you decide when and if to use each one.

E-mail An Article (Multiple Document Selection/Document Tools)

If you discover content on FPinfomart that you’d like to send to a colleague, the quickest way to do so is using the “E-mail” function, which is available both in the Multiple Document Selection bar, or in the Document Tools menu within a full text article display.

Check the items you wish to e-mail, and then click the Email button in the Multiple Document Selection bar.

Alternatively, read the full text first, then click E-mail in the Document Tools menu to send from the same screen.

Suggested uses for E-mail an article

• Fulfill a reference request for a single article or articles matching specific criteria.
• Send an article to yourself for forwarding or later review.
• Quickly and easily send an interesting article you’ve discovered to a colleague.

Morning E-mail

The FPinfomart Morning e-mail is sent each weekday (M-F) at approximately 6:30 a.m. ET and provides a snapshot of the results of your Personal Profiles at the time the e-mail is sent.  It is important to note that e-mail is best considered to be an overview of the day’s news so far and not a complete list of all content for the day for several reasons:

• Content arrives in our database continually.  Between the time the e-mail is sent (approx 6:30 a.m.) and when you arrive at work, additional stories may have matched your Profiles.
• The e-mail contains a story count for each Profile, but the e-mail itself contains only the first 4 hits from each Profile.  You must visit the site to read all content.

Suggested uses for Morning E-mail

• A reminder to yourself to visit FPinfomart to view your full results
• An early-day “heads up” to gauge the flavour of the news stories for the day (so far)
• A quick check in on the volume of content matching your Profiles from the major dailies and morning news.

Alerts

Subscribe to Alerts to receive up-to-the-minute notification of any new content on specific topics.  Alerts are available for Personal Profiles, Managed Profiles, Current Events, Industry News, and Folders.  You can subscribe to a separate Alert for each individual type Profile or Folder.  Manage your Alerts from within the Profile/Folder itself, or from the Alerts page (located from the Settings menu).  Alerts are sent approximately every 30 minutes, 24 hours per day, 7 days per week.  An Alert is generated ONLY if new content matching your search criteria is added to the database during that Alert period.  You can have the full text of articles sent via Alerts, or you can subscribe to Summary Alerts which send a list of citations instead.

Suggested uses for Alerts

• Be notified a.s.a.p. for “hot topics” that require immediate attention or response
• Send ALL content for a Profile to your e-mail inbox, 24/7
• Subscribe to Alerts for Shared Folders to be notified when a colleague saves an article to the Folder

Newsletters

Our Newsletter Publisher (part of the Intranet Toolkit) is primarily a tool to allow you to disseminate content you locate on FPinfomart to a specified group of colleagues, who may or may not have their own FPinfomart userID’s.

Although there are several settings within the Newsletter template to allow you to customize the format of your e-mailed Newsletter, the two major options relevant to this discussion are whether to create a “manual” newsletter (you must click “send” to push it out), or an automated newsletter (which is sent without any intervention from you on a pre-selected schedule).

Suggested uses for Newsletters

• Send content via e-mail to colleagues (or a single colleague) in a tidy, easy-to-read format.  You can use the Newsletter for delivery even for a single-use reference request, if you like its format.
• Curate content into your Folders and send out a manual newsletter – or, if you have well-honed Personal Profiles (or Managed Profiles) automate your news clippings task with the Automated Newsletter.
• Replace the Personal Profiles Morning e-mail with a scheduled newsletter sent only to yourself.  This allows you to receive your “daily alert” later in the morning (pick 9 or 10 a.m. delivery for best results) and therefore incorporate more of the current days news, PLUS all news from the previous day which arrived AFTER the previous issue was sent.

Questions about our e-mail options?  Please contact our customer service team, who can help you select the best delivery method for your needs.  Or, consider joining us at one of our upcoming classroom training sessions to learn more.